ARTICLE VII - EXPENSES AND REIMBURSEMENTS

A. Chapters: All expenses and reimbursements shall be verified by the Chapter Treasurer and recorded in the Chapter’s bound ledger along with the purpose of the expense or reimbursement. (A bill or receipt must be included.)
B. State: All expenses and reimbursements shall be verified by the State Treasurer or State Office and recorded in the State’s bound ledger. (A bill or receipt must be included.) All expenses must be pre-approved by: State Board or Treasurer

a. Inclusion in the approved State Budget or approved by a vote of Chapters in “Good Standing”.
b. Emergency purchases will be allowed with proper receipts and explanations.

C. Seminars: All expenses for seminars must be pre-approved thirty-five (35) days in advance of said seminar, by the State Board.

D. Seminar expenses must include thirty-five (35) days advance flight discounts advantage and estimated hotel expenses, forwarded to the State Treasurer. If delegates voted to attend said seminar have not confirmed travel arrangements thirty-five (35) days in advance of said seminar, the delegates voted to attend shall be asked to pay the difference or forfeit the right to attend.

ARTICLE VIII - BUDGET

A. A proposed State Budget shall be submitted to the Chapters at the August State Meeting for their review. Said budget shall then be put on the State Agenda for the November State Meeting to be voted on.

B. The State Budget shall be prepared by the State President and the State Treasurer based on the previous years budgets of all the State Board Officers.

C. The approved State Budget shall take effect January 1st of the following year.

D. In the event that the State Budget is not approved. a revised budget must be presented to the Chapters at the February State Meeting. (The previous year’s budget shall be the contingency budget.)