ARTICLE XI - ELECTED STATE BOARD OFFICERS

A. President - Shall be responsible for:

1. All obligations of a New York State 501-c(4) Corporation’s CEO (President) allowed by law.
2. Managing and Coordinating all programs designed by ABATE of NY, Inc., except where specified otherwise.
3. Presiding over all State Board Meetings and State Meetings.
4. Pursuing the Aims and Purposes of ABATE of NY, Inc.
5. Shall have the authority to request from ANY State or Chapter Officers, at any time, records or information needed to fulfill their corporate obligations as required by law or the By-Laws of ABATE of NY, Inc.
6. Article VIII, Section A, (State Budget).
7. Shall have one (1) vote during all State Board votes.
8. Must be bonded.

B. Vice President - Shall be responsible for:

1. All duties of the State President if he/she cannot complete his/her term of office.
2. Shall preside over all meetings, events and functions in the absence of the President unless specified otherwise.
3. Shall be ex-officio member on all State level committees.
4. Shall have one (1) vote during all State Board votes.
5. Must be bonded.

C. State Treasurer - Shall be responsible for:

1. All financial reporting in accordance with New York State Not For Profit Corporation Law and the Internal Revenue Code.
2. Depositing all funds due to ABATE of NY, Inc., Article IV (Dues).
3. Recording and reporting to the State Board and all Chapters on a quarterly basis, all requested fiscal information.

a. Article VII Expenses and Reimbursements)
b. Article VIII (State Budget)

4. Shall have the authority to obtain, at any time, any/all treasury records/statements from any Chapter of ABATE of NY, Inc. to fulfill their corporate obligations as required by law.
5. Shall have one (l) vote during all State Board votes.
6. Must be bonded.

D. State Legislative Coordinator - Shall be responsible for:

1. Maintaining communications between District and Chapter Legislative Coordinators.
2. Inform and pursue the Aims and Purposes of ABATE of NY, Inc.
3. Shall give a report to the State Board and the Chapters at all regularly scheduled State Meetings.
4. Shall be responsible for coordinating all ABATE of NY, Inc. State legislative efforts. Any and all legislative action must have the approval of the State Board. All legislative information is to be funneled through the State Legislative Coordinator. All relevant New York information must have the approval of the State Board prior to distribution. All directions to Chapters and members for any kind of legislative action must be understood and approved by the State Board.
5. Shall assist the State Board in preparing a State Legislative Agenda.
6. Shall have one (l) vote during all State Board votes.

E. Region Coordinators - Shall be responsible for:

1. Presiding over region meetings.
2. Reporting between Chapters and the State Board any/all information necessary to maintain communication between said groups.
3. Coordinating the formation, suspension and termination of any Chapter of ABATE of NY, Inc.
4. In the event that a District Coordinator cannot fulfill their term, they can be replaced temporarily by the Assistant District Coordinator, as long as the Assistant meets the requirements for a State Board officer, for their respective District. The District can hold a special election to fill the State Board seat at the next regularly scheduled District Chapter Meeting. The temporary District Coordinator shall have no vote until the Special Election and approval by the State Board, whereupon the newly elected District Coordinator shall then have one (l) vote during all State Board votes.
5. Facilitating communication within the District as well as giving advance warning of failing Chapters and Chapters that have lost their “Chapter in Good Standing” status.

a. Shall receive copies of all correspondence sent to any chapter pertaining to chapter status.
b. Shall receive Updated Chapter membership lists, for their respective Chapters, on a semi-annual basis.

6. Shall have one (1) vote during all State Board votes.
7. Responsible for instituting New Chapters in their district.

F. State Recording Secretary - Shall be responsible for:

1. Recording the minutes of all State Board Meetings and State Chapter Meetings.
2. Transcribing and forwarding to all State Board Officers, Chapters and the State Office, the minutes of said meetings within two (2) weeks.
3. Formatting and forwarding a State Meeting Agenda within two (2) weeks following a State Board Meeting.
4. Must have basic typing and recording skills.
5. Shall have one (1) vote during all State Board votes.
6. Responsible for all State Correspondences.

G. Sergeant-at-Arms - Shall be responsible for:

1. Impartially maintaining order at all, State Board and State Meetings and coordinate security at State sponsored events.
2. Shall assist the State Board, as needed, to conduct business.
3. Shall have one (1) vote during all State Board votes.

J. Public Relations - Shall be responsible for:

1. Shall promote any and all State Events and Accomplishments.
2. Shall be responsible for all press releases issued by the State President, Legislative Coordinator, and State Secretary.
3. Shall comprise a list of media contacts.
4. Shall maintain communications between the State and Chapter Public Relations Person(s).
5. Shall have one (1) vote during all State Board votes.

K. Prerequisites for election to the State Board are:

1. Must be an active member of ABATE of NY, Inc., for a minimum of two (2) years.
2. Must have been an elected officer of a “Chapter in Good Standing” for a minimum of one (1) year.
3. Member must not have been terminated from a Chapter affiliation at any time.
4. Must be bondable for State Board positions if needed.
5. Must allow Name and Phone number publication.
6. Attendance is required at ALL State Board and State Chapter Meetings.